Skip to page body Switch to mobile view Home About Us I Want To... Departments Government Residents Businesses Visitors

Special Events

Print
Press Enter to show all options, press Tab go to next option

farmers_market_2012_09_13_009

The City of Eau Claire encourages and supports community events! 

A special event permit is required to promote the equitable and efficient use of limited public park and other public spaces, use of limited city staff resources through proper planning for such events, and to protect public health, safety, and welfare.

Your event is a special event if it is a scheduled gathering, on city property, the public is invited, and it meets any one of the following criteria:

  • Over 100 people are expected to attend
  • Food/concessions will be served or sold
  • Merchandise or others items are to be sold
  • An admission/entry fee is charged for participation or inclusion
  • Donations are accepted
  • Street closures needed
  • Tents over 250 square feet will be put up
  • Alcohol will be served or sold
  • Alteration of park operation hours requested

See Ordinance 9.59.010 for a full list and description of special event criteria. 

 

Special Event Application

Want to save the space and date for your 2019 event? Submit the "save the date" form.

Complete the application form at least 60 days prior to your event.  (Application required to receive permit.)

  • 2019 Application Form (form fill document)
  • Submit your application materials as an attachment by email to Community Services, fax (715) 839-1693 or mail forms to 910 Forest Street, Eau Claire, WI 54703. 

2018 event?  Complete the following form.

Making appropriate accommodations well in advance of your event will make the event successful. Submit your Special Event Application at least 60 days prior to your event.  If you have questions about the application materials, or about holding your event, email Community Services, phone (715) 839-4649, or visit the office at 910 Forest Street, Eau Claire, WI 54703. 

Payments I should send with my application.

Special Event Application Fee - $60.00 (Required-send with your application)

Temporary Class B License Fee $10.00 (if applicable-see alcohol information tab)

Tent Permit Fee $52.00 (if applicable-see tent information tab)

Submit one check with your application, payable to the City of Eau Claire.  Remit to Community Services at 910 Forest Street, Eau Claire, WI 54703

Certificate of Insurance Information (required)

An event sponsor shall be required to provide a valid certificate of insurance showing limits of liability not less than $1,000,000 and name the City of Eau Claire, 203 S. Farwell St., Eau Claire WI 54703 as an additional insured and certificate holder.

Submit via email to Community Services, fax to 715-839-1693, or mail to to Community Services at 910 Forest Street, Eau Claire, WI 54703

Serving or selling food at my event?

If you are serving or selling food at your special event, complete the application. 

Temporary Food Service License Application

Temporary Food Stand Requirements

Submit via email to Community Services, fax to 715-839-1693, or mail to to Community Services at 910 Forest Street, Eau Claire, WI 54703

Putting up a tent(s) at my event?

If you plan to put up a tent larger than 250 square feet, complete the application. 

Tent Permit Application

Tent Permit Guidelines

Submit via email to Community Services, fax to 715-839-1693, or mail to to Community Services at 910 Forest Street, Eau Claire, WI 54703

Will there be alcohol at my event?

If serving or selling alcohol at your special event, complete each document below. 

  1. Temporary Class B Application
  2. Alcohol Application
  3. Alcohol Worksheet

Submit via email to Community Services, fax to 715-839-1693, or mail to to Community Services at 910 Forest Street, Eau Claire, WI 54703

Is my event at Phoenix Park?

If your event is taking place at Phoenix Park, complete the agreement form. 

Phoenix Park Use Agreement Form

Submit via email to Community Services, fax to 715-839-1693, or mail to to Community Services at 910 Forest Street, Eau Claire, WI 54703

Sample Event Route Maps

Examples of Popular Routes.

Is my event a Special Event?

A special event is open to the public at a predetermined location on public property, including, but not limited to, city parks, streets, and sidewalks. (Ord.9.59.010

Special Events & Park Standards 

2018 Special Event Introduction & Instructions